Privacy Policy

1. INTRODUCTION

This Privacy Policy describes how QuickkHRM collects, processes, stores, and protects personal data when You access or use the QuickkHRM platform and its related services.

QuickkHRM is committed to safeguarding the privacy and confidentiality of personal information processed through its human resource management software.

2. DATA CONTROLLER

For the purposes of applicable data protection laws, QuickkHRM acts as the data controller for personal data collected directly through the platform.

For any privacy-related inquiries, requests, or concerns, You may contact us at info@quickkhrm.com.

3. SCOPE OF THIS POLICY

This Privacy Policy applies to:

• Visitors to the QuickkHRM website
• Customers and authorized users of the QuickkHRM platform
• Employees, contractors, and staff whose data is processed by Customers

This policy does not apply to third-party websites or services that may be linked from the QuickkHRM platform.

4. TYPES OF DATA WE COLLECT

Depending on how the platform is used, QuickkHRM may process the following categories of personal data:

• Identification data (name, employee ID, profile photo)
• Contact information (email address, phone number)
• Employment-related data (designation, department, joining date)
• Attendance and working time records
• Payroll and compensation data
• Leave, holiday, and absence records
• Expense and reimbursement information
• Login credentials and access logs

5. PURPOSE OF DATA PROCESSING

Personal data is processed strictly for legitimate business and operational purposes, including but not limited to:

• Providing HR, payroll, attendance, and leave management services
• User authentication and access control
• Compliance with employment and statutory obligations
• Improving platform functionality and performance
• Customer support and issue resolution
• Internal analytics and service optimization

6. LEGAL BASIS FOR PROCESSING

QuickkHRM processes personal data based on one or more of the following legal grounds:

• Performance of a contract with the Customer
• Compliance with legal or regulatory obligations
• Legitimate business interests
• Consent, where explicitly required by law

7. CUSTOMER ROLE AS DATA CONTROLLER

When Customers upload or manage employee data within the platform, the Customer remains the primary data controller for such data.

QuickkHRM acts as a data processor and processes such data only in accordance with the Customer’s instructions and contractual obligations.

8. DATA STORAGE & SECURITY

QuickkHRM implements appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction.

Security measures include access controls, encryption, system monitoring, and regular security assessments.

9. DATA RETENTION

Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations.

Upon termination of the Customer’s subscription, data may be retained for a limited period before secure deletion, unless otherwise required by law.

10. DATA SHARING & THIRD PARTIES

QuickkHRM does not sell or rent personal data. Data may be shared only with:

• Authorized service providers assisting in platform operations
• Government or regulatory authorities when legally required
• Payment processors for subscription billing

11. USER RIGHTS

Subject to applicable law, Users may have the right to:

• Access their personal data
• Request correction of inaccurate data
• Request deletion or restriction of processing
• Object to certain processing activities

12. COOKIES & LOG DATA

The QuickkHRM platform may use cookies and similar technologies to ensure secure login sessions, improve usability, and analyze system performance.

13. CHANGES TO THIS PRIVACY POLICY

QuickkHRM reserves the right to update this Privacy Policy from time to time. Significant changes will be communicated through the platform or other appropriate channels.

14. CONTACT INFORMATION

For any questions, concerns, or data protection requests, please contact us at info@quickkhrm.com.